UVC offers support for externships in the form of a $600 stipend for each full-time week with the clinic. So, if your extern spends two weeks at your hospital, they will receive a $1,200 stipend. This helps offset their travel and lodging expenses and makes our opportunities more accessible.
-
One month prior to the externship, please confirm the externship and send a W-9 Form. Request they return the W-9 with a voided check or a bank letter that has the routing number, account number and their name.
- If they do not have checks, they can create a digital check within most bank apps or we can mail them a paper check.
-
Complete an invoice for your extern as shown below
-
Complete highlighted fields in the Externship Stipend Invoice (see attachments below) and save it as a PDF document as "Invoice-Extern Name":
- Service Period: the dates the extern spends at your hospital
- Pay Date: leave blank- not needed
- Vendor Name: name of extern( if your student is a Midwestern Veterinary Student---please put Midwestern University as the vendor. These students are not permitted to receive a stipend from us, but are permitted to have the stipend sent to their school and applied to their student account.)
- Rate per Shift/Hour: total stipend amount
- Shifts/Hours: leave as 1
-
-
Create a Service Request in the UVC HelpDesk as the externship is completed to request payment from Accounts Payable by navigating to the Hospital: Finance ticket within the Hospital teams section, or by clicking on the link HERE (please do not email directly to AP@unitedvetcare.com, but rather complete the Service Request as detailed below):
- Ticket Name: Hospital Finance
- Hospital/Clinic Name: Choose the hospital that provided the externship
- Request Type: Select Externship Stipends
- Extern's email: provide the best email address for your extern
- Details of Request: provide a brief description of your request as shown in the screenshot below and make sure to attach the completed Externship Invoice to your Service Request. If they need a check mailed, specify that here with their mailing address.
- If your student is a Midwestern Veterinary Student- Please write in the Details what the student's name is, and that the check should have the student's name in the notation line. This ensures that the stipend is applied to their student account.
-
Attach the W-9, bank information and invoice to the ticket for processing. If you cannot provide bank information, add address to details of request and request a paper check to be mailed.
